Free · No signup · Updated July 2026
Free Ontario Rental Application Form - Fill Online, Sign & Download the PDF
Ontario is one of the most tenant-protective provinces in Canada: under the Residential Tenancies Act a landlord cannot charge application or screening fees, and the only deposit allowed is last month's rent. Fill it out below with plain-English help on every field, then sign and download your completed PDF free.
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Ontario rental application rules to know
- •Application, screening, and credit-check fees are illegal in Ontario. The Residential Tenancies Act (RTA) s. 134 bars a landlord from collecting any fee, premium, or 'like amount' beyond the rent and permitted deposits, whether or not it is refundable.
- •The only deposit a landlord may collect is a rent deposit equal to one rent period, capped at one month's rent (RTA s. 105 and s. 106). Damage, security, cleaning, and pet deposits are all prohibited, and the rent deposit can only be applied to your last month of rent.
- •Your landlord must pay you interest on the rent deposit every year, at the provincial rent-increase guideline rate in effect (2.1 percent for 2026) under RTA s. 106.
- •A key deposit is allowed only if it is fully refundable and no more than the actual cost of replacing the key, fob, or card. Anything above cost, or any non-refundable key charge, is an illegal fee under RTA s. 134.
- •The Ontario Human Rights Code s. 2 bars a landlord from refusing you because of race, ancestry, place of origin, creed, sex, sexual orientation, age, marital or family status, disability, receipt of public assistance, and other Code grounds such as colour, ethnic origin, citizenship, gender identity and gender expression.
- •Under O. Reg. 290/98, a landlord may ask about your income only if they also request credit references, rental history, and a credit check, and must weigh all of it together; the exception is that if you provide only income information, the landlord may consider it on its own. Using a rent-to-income ratio (such as a 30 percent cut-off) alone to reject you is discriminatory.
- •A landlord can ask for but cannot require your Social Insurance Number. A credit check needs only your name, address, and date of birth.
- •Agents often use the OREA Form 410 rental application, which is copyrighted by the Ontario Real Estate Association and reserved for its members. This free form collects the same standard information without that restriction.
Last reviewed 2026-07-16. General information, not legal advice.
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Frequently asked questions
Can a landlord charge an application or credit-check fee in Ontario?
No. RTA s. 134 prohibits landlords from collecting any fee, deposit, or 'like amount' beyond the rent and the permitted rent deposit, refundable or not. That means application fees, screening fees, and credit-check fees are illegal, and you can ask the Landlord and Tenant Board to order them refunded.
How much of a deposit can a landlord ask for?
Only a rent deposit equal to one rent period, capped at one month's rent, under RTA s. 105 and s. 106. It can be used only for your final month of rent, never for damage, cleaning, or arrears. Separate security, damage, and pet deposits are not allowed in Ontario.
Do I have to give my Social Insurance Number to rent in Ontario?
No. A landlord may ask, but you are not required to provide your SIN, and you cannot be refused just for declining. A credit check can be run with only your name, address, and date of birth.
Can a landlord reject me for having a low income?
A landlord can ask about income, but under O. Reg. 290/98 they must consider it together with credit references, rental history, and any credit check, not on its own. Using a fixed rent-to-income ratio like a 30 percent rule as the sole reason to refuse you is treated as discrimination under the Human Rights Code.
Is the OREA Form 410 the only Ontario rental application I can use?
No. Form 410 is a template copyrighted by the Ontario Real Estate Association for use by its members and licensees. There is no legally required application form in Ontario, so any complete application works, and this free form is a valid alternative that captures the same standard details.
Does my landlord owe me interest on my last month's rent deposit?
Yes. Under RTA s. 106, interest is owed to you every year on the rent deposit at the provincial rent-increase guideline rate, which is 2.1 percent for 2026. If it is not paid, you can deduct it from a future rent payment or raise it with the Landlord and Tenant Board.
More free landlord & tenant forms
- Alberta
- British Columbia
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Nova Scotia
- Ontario
- Prince Edward Island
- Quebec
- Saskatchewan
- General Canada form
- United States forms
For landlords: the tenant application form and the rental verification form.